Payments
• VAT is included within the hire charge of Vaulty Manor.
• A non-refundable deposit of £1000 will be required to secure the booking.
• An additional £1000 non-refundable deposit will be required 9 months before your event
• The final non-refundable balance is due 5 months prior to the event taking place, the date of which will be written on the bottom of this contract.
• All payments are non-refundable and cannot be returned or transferred under any circumstances.
• Venue charges are seasonal and subject to change annually.
• Accommodation must be paid in full 6 weeks before your wedding and check in is from 2.00pm.
• Cancellations must be put in writing, sent recorded delivery and acknowledged by Vaulty Manor in writing, otherwise the full balance will be due on the final balance date listed below.
• We do not accept American Express.
• We recommend that wedding insurance is taken out to protect payment made to relevant suppliers in the event of any cancellation.
The Venue
• The venue will be available to you from 9.30am on the day of your wedding and we request that the venue is vacated by 12.00am.
• There is a Music system indoors available for your use throughout the day, this can be a CD or an ipod/iphone. Our outdoor music system is only available with a iphone/ipod.
• Tables and chairs will be provided as required (max 20 tables / 200 chairs, extra are available at an additional cost)
• Vaulty Manor do not accept any responsibility or liability in respect of loss or damage caused to the premises during the period of hire. The Hirer should obtain appropriate insurance cover.
• Vaulty Manor do not accept responsibility or liability in respect of loss or damage to equipment, vehicles or personal effects belonging to the hirer or their guests during the period of hire.
• The hirer will be responsible to Vaulty Manor Barns for making good any damage which may have been done to the premises; furniture, flooring or grounds by persons attending the function. We reserve the right to charge damage / missing item deposit when deemed appropriate.
• No vehicles are permitted on the grass areas without permission from management.
• Any vehicles left overnight must be in the rear car park and must be removed no later than 11am the following morning. Any vehicles that are left elsewhere at Vaulty Manor Barns may be subject to removal at a charge to the hirer if they are seen to disrupt the event on the following day.
• No Commercial vehicles, mobile homes, or touring caravans are permitted on Vaulty Manor’s Premises at any time.
• Only guide dogs are allowed on the premises. (We are happy for your dog to be onsite for photos, all ‘mess’ must be picked up, and your dog is not permitted to be in any of our indoor premises.)
• Our venues are Non- smoking apart from designated outside areas.
• All personal possessions and equipment must be removed on the day of your event. Any possessions left in the premises will be disposed of.
Food and Drink
• The hirer is allowed to provide their own wine and champagne throughout the reception drinks and for the wedding breakfast for which there will be no corkage charge. This is limited to half a bottle per adult guest. The wine is not permitted to be left on tables, they will need to be poured by the catering team and left behind in the bar area. Charges will apply. After your wedding breakfast all wine will be unavailable and drinks must be purchased from us.
• All other drinks must be purchased from our bar. Please note that no other drink other than wine and champagne can be brought onto the premises apart from juice soft drinks for reception drinks.
• If you would like to leave the wine on the tables we will charge a £15 per bottle corkage
• Our venue is fully licensed and we will provide a staffed bar prior to your ceremony to 23.45 and is included within the hire charge. There will be a Member of staff on site at all times.
• After the speeches and toasts all drinks must be purchased from the bar. No wine, champagne or other drinks may be supplied by the hirer for the evening party. NB: To comply with the licensing laws, the sale of alcohol by the hirer is strictly prohibited.
• Underage drinking is strictly prohibited. As per our licensing terms, anyone found drinking under the age of 18 will be asked to leave our premises. This also applies to any persons over the age of 18 buying alcohol for a minor.
• Catering may only be supplied by our in-house caterer to ensure quality of food and service. (excludes wedding cake)
• Caterers have access to the kitchens from 9am on the day of hire, all equipment must be removed the same day. Vaulty Manor will not be held responsible for any loss or damage.
External Services
• Please supply Vaulty Manor with a comprehensive list of all suppliers that will be on site on the day of your function at least 4 weeks before.
• Our insurance only offers cover for the services we provide, all other outside services such as entertainers MUST produce copies of their public liability insurance certificate at least 4 weeks prior to the function. All electrical equipment bought on to the premises must hold current P.A.T. test certificates.
• Entertainer’s equipment may not be bought onto the premises until the day of hire and all equipment must be removed on the same day. Entertainers are required to liaise with management regarding equipment used.
• We only allow 1 company to supply Fireworks, please ask for details. Fireworks must be set off from the rear of the venue. Setting off your own Fireworks is not permitted.
• Bio-degradable confetti or real petals may be thrown outside, no confetti bombs or foil confetti are allowed.
• For health and safety reasons we do not allow bubbles, party poppers, glitter, confetti bombs fire displays or fireworks inside the premises.
• Ball games are not permitted.
• Please note that no animals / fish etc are allowed as part of centerpieces at Vaulty Manor